Bookings

Contract & Booking Form

Please read the following before using the booking form below >>

1. Introduction:

This agreement constitutes an order for commercial photography services, including the taking of pictures as agreed to by both parties: Rabeiro Photography and The Client (You!). Unless otherwise specified, it is understood that any and all rights to proofs, final or sample prints thereof shall remain the property of Rabeiro Photography and may be used for advertising, web site portfolio, display or other promotional purposes thought proper by Rabeiro Photography.

2. Some things are just unavoidable:

If Rabeiro Photography cannot perform this Agreement in whole or in part due to a fire or other casualty, acts of nature or terror, or other cause beyond the control of the parties or due to Photographer’s illness or injury, then Rabeiro Photography will return all fees to the client(s) but shall have no further liability with respect to this Agreement. This limitation on liability shall also apply in the event that photographic  materials are damaged in processing, lost through camera or computer malfunction, or otherwise lost or damaged without fault on the part of Rabeiro Photography. Client(s) agree that an entire event or production cannot be replicated, reenacted or repeated for the purpose of a re-shoot and limits Rabeiro Photography liability to the amount paid by the Client (typically the deposit) under this contract.

3. The Deposit:

If the date of your shoot is important – secure it with a deposit. On submission of this agreement by both parties hereto, Rabeiro Photography will reserve the time agreed upon and will not make another reservation for the specific time frame. For this reason, all deposits are non-refundable even if the date is changed or if the shoot becomes cancelled for any reason. A deposit of 50% of the estimate provided is due at the signing of this agreement and no photography will take place and no rights are granted until timely payment of the deposit is made.

4. The Fees:

The service fee is the total amount due for the photography you have specified which covers shooting and basic post production. Other reasonable charges include travel to your shoot (if outside a reasonable distance).

Client will be responsible for expenses incurred while carrying out the process of generating images. These expenses include but are not limited to: an assistants’ fees, hotel fees, rental car expenses, rental car fuel expenses, photographer’s and assistants’ meals. The Invoice may reflect, and Client is bound by, oral authorizations for fees and/or expenses that could not be confirmed in writing due to immediate proximity of the creating the Photographs for the commission.

While the deposit must be paid as soon as you’re ready to secure your date, all remaining fees must be paid PRIOR TO receipt of the photography digital files or prints.

5. Digital Files:

All Commercial Photography is provided as high-resolution digital files. These files are the maximum quality RAW camera files.  Additional post-production editing services available at additional costs. Usage of these files is limited to the agreement as set forth by Rabeiro Photography. Usage of any image outside of that environment is not covered by that rate and must be negotiated separately accordingly.

6. House Rules:

If your shoot is at some official location and they have a “no photography policy” that I haven’t been informed about, then we have a problem! Rabeiro Photography is limited by the guidelines of official personnel or event site management. The Client agrees to accept the technical results of their imposition on Rabeiro Photography and hired staff. Negotiation with the officials for moderation of guidelines is The Client’s responsibility.

7. Copyright:

Copyright remains exclusively with Rabeiro Photography at all times. Booking fees do not include copyright transfer. Except as otherwise specifically provided in writing, all Photographs rights contained therein, including copyright, remain the sole and exclusive properties of Rabeiro Photography.

8. Photographer Judgement:

The Client is responsible for sending an authorized representative to the contracted location where Rabeiro Photography will make Photographs for the Client. If no representative is present, the Client must accept Rabeiro Photography’s judgment as to the creation of the Photographs.

9. Liability:

The Client assumes full liability for its principles, employees, agents, affiliates, successors and assigns (including without limitation messengers and freelance researchers) for loss, damage or misuse of the Photographs. Client shall fully indemnify Rabeiro Photography and it’s photographers, assistants or contracted agents against all claims, liability, damages and expenses incurred by Rabeiro Photography and it’s photographers in connection with any third party claim arising out of use of said material hereunder.

10. Model and Property Releases

No model or property releases exist on any of the Photographs unless Rabeiro Photography specifies the existence of such release in writing. Client will indemnify and defend Rabeiro Photography and it’s photographers and videographers against all claims, liabilities, damages, costs and expenses, including reasonable legal fees and expenses arising out of any use of any of the Photographs for which Rabeiro Photography furnished no release, or any of the Photographs altered by Client or at the Client’s request. Rabeiro Photography and it’s photographers’ and contracted agent’s liability for all claims shall not, in any event, exceed the fee of one US dollar.

Commercial Photography / Videography – Booking Form

The following form must be completed prior to all commercial bookings >>